The Revista Guillermo de Ockham, according to its publication periods, synthesizes its editorial management in six stages: submission, review, correction, layout, publication and dissemination. Each stage is important and has defined actors and times that ensure the publication's constant and responsible flow (Figure 1). Authors are recommended to review this section in order to be clear about the process, the times, and the moments in which they will have active participation.
This first stage is exclusively managed by the authors. In this sense, authors are asked to carefully and thoroughly read journal policy so that they are aware of what is expected of them. This includes:
- About the journal. General information about the publication .
- Editorial process. Development of each stage of editorial management.
- Code of ethics. Coverage of the main aspects of scientific integrity .
- Revision policy. Setup of the evaluation model, the guidelines for peers and the evaluation format.
- Guide for authors. Orientation for authors in the submission of manuscripts.
With the review of the above points, the corresponding author will be able to evaluate whether the manuscript fits the scope and interest of the journal, and proceed with its submission. All submissions should be made through Open Journal Systems (OJS).
This stage comprises the review process of the proposal. It consists of two phases: submission evaluation and peer review. The submission evaluation is performed by the editor, who submits the manuscript to the Turnitin anti-plagiarism program for review, and determines compliance with journal policy (unpublished text, standardization, APA norms, textual length, subject matter, format submission, etc.). If it complies with the policy and its rate of coincidences is less than 18%, discounting the bibliography, it is moved to the peer review phase. If it does not comply, it is rejected and the authors are notified.
Manuscripts that advance to the next phase are prepared to avoid any identification of the authors. The evaluation is external and double-blind, i.e., neither authors nor peers have access to personal information that would make it possible to identify them. The protagonists of this segment are the editor and the peer reviewers. The editor identifies and invites two external peer reviewers, experts in the subject matter of the article, with doctoral or master's degrees, active in research and with extensive scientific output. If the reviewers accept the invitation, they have four weeks to evaluate the manuscript. After that time, the peers return their appraisals and, in a meeting of the editorial committee, the decision is made to accept, reject or send the manuscript to a third peer, if the appraisals are contradictory. If it is accepted, it advances to the correction phase. If rejected, the process ends. If a third peer reviewer is required, once invited, they will have one month to issue they opinion, with which the decision of acceptance or rejection will be made.
The average time for submission evaluation is two weeks and four weeks for peer review. The decision of the editorial committee to accept, reject or send to a third peer reviewer takes two weeks. Between submission and the decision of the editorial committee, approximately two months may elapse, and that time is subject to the workflow of the journal, the timeliness of the response of the peer reviewers, and the contradictions in the appraisals (which would require a third peer reviewer).
Correction begins with the approval of the articles by the editorial committee and, likewise, it is divided into two parts: the adjustments and recommendations of the peer reviewers and the style correction. In the first part, the authors accept and carry out the recommendations and adjustments made by the peer reviewers and the editor. It is important to emphasize that this is the last moment to introduce fundamental changes. The average time for adjustments will depend on their complexity. This, on average, is two weeks. Once the changes (manuscript and report) have been received, the editor reviews them and, depending on their complexity, will rely on the peer reviewers to verify that the recommendations were correctly addressed. The average time for this review will be two weeks and may vary according to the workflow and the availability of the peer reviewers. If the requested changes were not complied with or were only partially complied with, the editor will ask the authors to fully comply with the adjustments or recommendations, under penalty of rejecting the article. If the authors have fully complied with the requested changes, the second part or style correction will continue, in which grammatical, semantic, syntactic, typographic, citation and referencing aspects will be addressed. The average time for proofreading is four weeks. With the approval of the authors of the corrections made and suggested, the manuscript goes to layout. This is the last moment to introduce minor changes.
At this stage, the designer or layout designer prepares the graphic concept, according to the design criteria of the journal, and sends it to the editor and proofreader, who will make the revisions and recommendations they deem pertinent. Minimal errors that might have been made in the previous stage may also be identified. Subsequently, the editor must give his approval. Once approved, the designer proceeds to convert it into PDF format and sends the files for the respective XML Jast markup. The approximate time to finish this stage is four weeks.
The articles converted to PDF are uploaded to the OJS platform, after review and collation of all metadata, and are organized according to their typology to generate their table of contents. Once this step has been completed, the issue is published and the DOI has activated before Crossref. The journal publishes its contents at the beginning of each semester, in January and July. If the issues are ready before the launching dates, the editor proceeds with the publication of the issue in order to disseminate its contents as soon as possible. The average time for the execution of this stage is two weeks.
After the publication of the issue, the editor proceeds to send all information (metadata, PDF, XML) to the information systems (IS) in which the journal is indexed in order to circulate the contents. They are published in academic networks and social networks and the contents are uploaded to repositories. Authors can also support the dissemination by sharing their articles in their social networks, academic networks, institutional repositories, personal web pages, etc., the only request is that a direct link to the journal is left, the corresponding credits are given and the metadata of the article is handled correctly. This part of the process takes between one and two weeks.